ShuleSoft Users
Anyone with an account withing ShuleSoft, can access specific details in ShuleSoft system based on permission granted by school administrator.
ShuleSoft main users includes
- Students
- Teachers
- Parents
- and Non-teaching staff
How to access ShuleSoft (Requirements)
In order to access ShuleSoft, these are requirements
As a school
- 1. At least one computer
- 2. Electricity
- 3. Internet (you can use phone internet)
Overview about system arrangement
The image above, shows the basic arrangement of ShuleSoft once sign in.
System arrangement:
A |
System navigation (menu) |
B |
Search Area |
C |
All system notifications (birthdays, e-payments, online admission etc) |
D |
Language changes |
E |
Messages/replies from parents |
F |
profile page link |
Quick Guide
For getting started easily, you just need to follow these 4 major steps. These steps are further described on the left side menu with more details, but you can just follow these steps without detailed description below
You MUST first login as Admin to perform any major system configuration
- Setup your account
a) Navigate to Settings -> System Setting, then fill proper details in all sub-sections available (general, terms, school logo, academic year)
b) Navigate to Settings -> User permission, then create roles available in your school, select a role and provide necessary permissions
- SMS Configuration
In ShuleSoft, there are two types of SMS (Quick SMS and Phone SMS)
Quick SMS
These are internet message that goes with your school Name
Phone SMS
These are SMS sent from school ANDROID phone
Schools needs to Download our ANDROID APP (karibuSMS) in school phone and connect them with ShuleSoft to enable SMS sending from ShuleSoft to parents/users
- Data entry
The followings are the SIX (6) procedures to follow for data entry
- Register teachers
- Define Classes available in your school,
- Define Sections/streams available in your school
- Register Parents,
- Register Students,
- Register school non-teaching staff
- Basic configuration
Navigate to signature part, and upload school Stamps, this will appear in students’ academic reports and receipts
ACADEMIC MANAGEMENT
Follow the following steps to setup and use academic parts in ShuleSoft
- Subjects Management
· Add subject
Click add or import from NECTA (so as to download the subject from NECTA)
· Class subject
Add subject to a specific class
· Section subject teachers
Add section subject teachers so as to allocate specific teacher to a specific class
- Grading
· Grading
Add grades so as to show the rank of the students when entering the mark.
· Special grade name
This helps to specify the name of grade in the school, if there are some class/exams having different grades.
· Special grade
This helps to specify other grades in the school, if there are some class/exams having different grades.
- Exam Settings
i. exams group, this help on setting all the exam settings so as its can be easily to use the part of academic by setting the,
ii. school exams, to which you enter the exams name of your school
iii. Class allocation helps to assign the above entered exams to a specific class.
- Exam schedule
This help to prepare the time table of what day will the exam be done
- Marking
This help to add the marks in the system and there are two different ways of enter the marks in the system
i. One by one marks enter
This help to upload the marks of students one by one by click mark and then select class and academic year then you will click view/add mark
ii. Upload mark excel
This help to upload more than one mark in the system by click mark, upload mark excels, excels templates then download to which there you will fill the marks of the respective class, after that go to Upload marks from excel file then down you will submit
- Exam Reports
I. Single reports
This helps to show the students reports in general and also you can preview the single reports card of a student.
II. Combine reports
This helps to combine more than one exam report and display in general and also you can preview the report card of one student.
- Students character
Help class teacher and headmaster to write comment on each student’s behavior
ACCOUNTS AND FINANCE
To get started on using accounting module, kindly follow the following simple steps
- Account Settings
i) banking setup
ii) Account groups
iii)charts of accounts
iv) Opening balance
v)Invoice guide
- Fees Management
Installments This clarify payments terms of the school by setting the starting date and end date
Definition This define all the fees of the school and also you will have to allocate bank too
Fee structure This help to specify the exactly amount of the fee added before
Discount This help to show deduction of different fees of a specific students
Unsubacribe This help to remove a certain fee that a students is not suppose to be paid
- Invoice Management
is a commercial document that itemizes a transaction between a school and a parents to which guide a parents on his/her students bill.
- Account Transactions
Include expense,revenue,liability,capital,current and fixed assets
Intermediate Guide
This basically cover other modules as follows
Academic (Exams) Management -Intermediate
Syllabus Management
Qualitative Reports (Students Characters)
Library Management
Configuration (members, books and
Issuing
Reports
Hostel Management
Manage your hostels
Transport Management
Vehicle and Routes
Members management
Student Diary
Attendance
E-resources
Routine
Promotion
Accounts
F) Inventory
Vendo, Items,Purchase,Usage, System,Pocket money
G) Payroll
Pension fund
is any plan, fund, or scheme which provides retirement income
Allowance
the act of allowing. an amount or share allotted or granted. a sum of money allotted or granted for a particular purpose.
Deduction
is making an inference based on widely accepted facts or premises
Salary
This is the payroll which cover the computation for payroll
Advanced Level Guide
Mastering these parts usually put your school in the advantage position. Here you need to master
Academic (Exams) Management - advanced
Insights academic
Leaving certificates
Teachers evaluation
Accounts Management - advanced
Loans Management
Liabilities Management
Assets Management
Capital Management
Financial statement
Financial ratio
Financial insights
Electronic payment integrations
Users Management
ID cards
Contracts Management
User insights